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Upcoming PeopleSoft System Outage & Enhancements

December 1, 2022

PeopleSoft Upcoming Outage:

PeopleSoft and all external system transmissions from/to PeopleSoft will be unavailable starting on Friday, December 9 at 5:00 p.m. until Monday, December 12 at 8:00 a.m. (at the latest) due to the PeopleSoft Winter 2022 Release.

Beginning on Monday, December 12, users will see the following key changes:

Appointment End Date Information now available to Managers

Managers will now be able to see upcoming appointment end dates for their direct and/or indirect reports via one or both of the following methods:

  • The Manager Workforce Profile Pivot Grid has been updated to add “Appointment End Date” as both a field and a quick filter.
    • This pivot grid displays information for a Manager’s direct and indirect reports
    • The Appt End Date field can be sorted in ascending or descending order by clicking on the column heading
    • Click on the “Appt End Date” filter on the left-hand side of the pivot grid to quickly filter based on appointment end date
    • This Workforce Profile Pivot Grid can be found at: Home > Manage My Team > Analytics > Workforce Profile
    • Not all schools/units have access to the Analytics dashboard. Please follow up with your local HR Office if you have any questions.
  • An automated email will be sent to Managers starting in mid-December to alert them of upcoming appointment end dates
    • The email will contain information for any direct report with an appointment end date within the next 60 days
    • This email will be sent out biweekly on Wednesday mornings
    • The employee will continue to be included in the email until their appointment end date has passed

Equifax Electronic I-9 Data Now Available on Hire Forms

  • Schools using the Equifax Electronic I-9 system can use Equifax I9 data for new hire forms and have personal information automatically populated into a hire form for new or rehires without needing to have the SSN (except the student form).

'Add a New Value’ tab of the hire forms, showing where to select ‘Yes’ under the Equifax drop down.

  • To use the new search, on the ‘Add a New Value’ tab of the hire forms, select ‘Yes’ under the Equifax drop down.  A new modal window will appear with additional instructions.
  • Once the new hire is selected, a hire form will be created and the personal information will be prepopulated from Equifax.
  • Note that it is still best practice to review and confirm the personal data entered is accurate.
  • No changes are needed for schools or units that do not use Equifax I9.
  • Refer to the Hire Form job aid for future reference.  Additional materials for Equifax users will also be posted on the Electronic I-9 Administrators page of the Office of the Controller's website.
  • For questions or issues, please contact Central Payroll by emailing i9help@harvard.edu.
See also: Live, PeopleSoft, December 2022