The University will be in recess from Monday, December 24 until Tuesday, January 2, 2019. Please review the following for special processing deadlines, cutoff dates, and system and support availability, leading up to and throughout the winter recess.
Financial and Sponsored systems/applications will be available during winter recess; however, transactions will not be posted to the General Ledger, or refreshed into the OBI and DWCENPRD ad hoc reporting environments, and the HUIT Support Center (617-495-7777) and the FAD staff will be unavailable. For a PDF version of this document, click here.
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Departments and Systems |
Winter Recess Schedule Changes |
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Accounts Payable |
Approved vendor invoices that need to be paid by January 1, 2019 (rent, utilities, etc.) must reach AP at 1033 Mass Ave. by 5 p.m. on Wednesday, December 12, 2018. Invoices already in the AP system that come due between December 21, 2018 and January 1, 2019 based on their payment terms, will be paid on Thursday, December 20, 2018. Approved vendor invoices and HCOM NON-Employee expenses to be posted in December 2018 must reach AP at 1033 Mass Ave. by 5 p.m. on Monday, December 17, 2018. Invoices received after this time may be posted in January. HCOM: During the Winter break, electronic invoices will continue to arrive and be processed, generating system receiving e-mails. Shoppers can also receive goods in the system during the break. Non-standard Check Processing: (Special mailing/Department of Homeland Security, etc.) must reach AP at 1033 Mass Ave, by Noon on Wednesday, December 19, 2018 to guarantee that a check be available for distribution by Friday, December 21, 2018. The final Non-standard payment run will be processed on Friday, December 21, 2018. Please note that if AP checks are being mailed to you via interoffice, please ensure there is enough time for the check to get back to you. Vendor Setup, Maintenance & Reactivation: new requests or updates needed to meet the above deadlines must be submitted on-line and approved in Oracle by 5 p.m. on Friday December 7, 2018. |
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PCard
Reimbursements
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Due to the winter recess, the December PCard sweeps originally scheduled have been adjusted as indicated:
Concur Reimbursements, submitted and approved by 5 p.m. on Friday, December 14th will be processed before winter recess. Concur Reimbursements received after the above specified deadlines will be posted in January. |