Articles by Topic

  • Articles published during and after 2014 are listed below.
  • Articles and Issues published prior to 2014 can be found here Previous e-News Archives »

Accounts Payable

Change to "Business Expense Reimbursement - Foreign Individual" Vendor Type

February 16, 2017

The active period for the “Business Expense Reimbursement – Foreign Individual” vendor type has been extended from 30 days to 90 days. This change is intended to accommodate multiple business expense reimbursements that may take place over several weeks, such as expenses for a job candidate traveling to campus for multiple interviews. As before, this vendor type can only be used for payees receiving business expense reimbursements ONLY and who have not received income payments (salary, fellowship, honoraria, etc.)

Read more about Change to "Business Expense Reimbursement - Foreign Individual" Vendor Type

Business Expense Reimbursements (”BER”) to Foreign Individuals

November 17, 2016

An Oracle enhancement for the vendor type “Business Expense Reimbursements (”BER”) to Foreign Individuals” will now allow administrators to better identify if GLACIER will be necessary for existing payment recipients found in the Oracle vendor database. Once a new vendor is approved with a “BER Foreign Individual” vendor type, it will be designated in the vendor database as “BER- Foreign Individual” for 30 days. For more information, visit the Nonresident Alien Tax Compliance website at http://nratax.oc.finance.

Read more about Business Expense Reimbursements (”BER”) to Foreign Individuals

New AP Forms Replace Non-Standard Check Processing Form

July 14, 2016

Accounts Payable has created new forms and processes to replace the current Non-Standard Check Processing Form (Special Handling). Details and a list of the new forms can be found at http://oc.finance.harvard.edu/ap-forms. The new forms should be used immediately. The Non-Standard Check Processing Form will no longer be accepted by Accounts Payable as of September 1, 2016.

Read more about New AP Forms Replace Non-Standard Check Processing Form

MFR Project Reminds Users of the Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports in CREW on November 1, 2015 and Announces Targeted Go-Live of Grants Management Content

October 15, 2015

Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports in CREW on November 1, 2015

As we shared last month the project team will be disabling CREW Accounts Payable, Accounts Receivable and Cash Management reports on November 1st.  At that time, FSS Client Services and the Harvard Data Warehouse (HDW) will disable the following CREW Reports and OBI will be the sole source for this information:

  • Accounts Receivable
    • Account Status Summary
    • Past Due
Read more about MFR Project Reminds Users of the Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports in CREW on November 1, 2015 and Announces Targeted Go-Live of Grants Management Content

MFR Project Reminds CREW Users of the Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports on November 1, 2015 and Announces Enhancements to Existing Content

September 17, 2015

As we shared last month the project team will be disabling CREW Accounts Payable, Accounts Receivable and Cash Management reports on November 1st.  At that time, FSS Client Services and the Harvard Data Warehouse (HDW) will disable the following CREW Reports and OBI will be the sole source for this information:

  • Accounts Receivable
    • Account Status Summary
    • Past Due Invoices
    • Bad Debt Write-Off
    • Bad Debt Recovery
    • Outstanding Customer Aging Sum
    • Billing Summary
    • Billing
Read more about MFR Project Reminds CREW Users of the Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports on November 1, 2015 and Announces Enhancements to Existing Content

Time & Labor

Holiday Worked Time Reporting Scenarios

December 8, 2016

Extra hours for a holiday worked are not paid automatically. If an employee works on a holiday, they should report HWK to be paid at a rate of 1.5 times their normal pay for the holiday hours worked. The employee is also entitled to their regular pay for the holiday (FHP), or they may bank the time (FHE) and take time off at a later date (up to 1/5 of the employee weekly scheduled hours).

Read more about Holiday Worked Time Reporting Scenarios

New Time Entry and Approval Policy – and Invitation to 10/27 Information Session

October 13, 2016

 

In partnership with Central and school Payroll offices, the Financial Policy Office has published a new Time Entry and Approval Policy, effective 10/1/2016. The policy formalizes existing practices and deadlines around time entry and approval, and establishes a new process for the auto-approval of time and labor exceptions that are not cleared within 60 days. The

Read more about New Time Entry and Approval Policy – and Invitation to 10/27 Information Session

Holiday Worked Time Reporting Examples

December 3, 2015

Extra hours for a holiday worked are not paid automatically. If an employee works on a holiday, they should report HWK to be paid at a rate of 1.5 times their normal pay for the holiday hours worked. The employee is also entitled to their regular pay for the holiday (FHP), or they may bank the time (FHE) and take time off at a later date (up to 1/5 of the employee weekly scheduled hours).

 To receive it as pay:

  • The employee should report HOL for all hours not worked and HWK & FHP for all hours worked.

 To receive as time off:

Read more about Holiday Worked Time Reporting Examples

Tracking and Reporting on the New Policy Regarding Massachusetts Sick Time

August 13, 2015

Tracking and Reporting the New Policy Regarding Massachusetts Sick Time

In November 2014, Massachusetts voters approved a ballot question to require all employers in the Commonwealth to provide up to forty hours of earned sick time annually for all employees. Harvard has created a policy for these new regulations and crafted an interim solution. The Administrative & Professional Staff Personnel Manual has been updated (see Earned Sick Time) to

Read more about Tracking and Reporting on the New Policy Regarding Massachusetts Sick Time